How to void a check
Go into Checks → Find Check and pull up the check. Click the void button at the bottom of the screen. No Void button?
The calendar screen will pop-up presently (shown below) prompting for the following:
- Void the check as of an open Bank Reconciliation Period.
- Use the check date if possible, but if the check date is in a closed bank rec period, use the first date in the open bank rec period. *If your last reconciled bank statement had a statement date of July, the open bank rec period is August.
- The void date must be on or after the check date.
- The Check can't have been cleared on a Bank Reconciliation.
Copy the Original Bill: When you void a check, you have the option to make a copy of the original Bill. If this option is chosen, review the recreated bill and edit it if necessary.
After you have voided the check, if the information needs to be recorded, you may need to either print a new check or assign the check number to the Bill.
No Void button? The Void option is only available if the check has not yet been marked cleared on a Bank Reconciliation
How does voiding a check affect expenses when using an accrual accounting basis?
The original bill is still recorded in a journal entry which was created on the invoice date. The bill is associated with the voided check. If you have questions about how this original bill affects your books, please see our Help Article titled, Can I delete a bill after voiding a check?