How to change a check number after printing the check
Depending on how your organization has set up your user options and depending on the transaction date and subsequent updates, you may follow the instructions for one of the options linked below to update your check number.
- If you have permissions, you may delete the Check and then assign the correct check number to the bill provided the check has not been voided or cleared on a bank rec, both of which will prevent the check from being deleted.
- If your organization is set up for it, you may use the change check number process.
- If either of the above is not an option, you may void the check and make a copy of the bill.
If the Check Date is in the Current Accounting Period and the transaction is not marked on a Bank Reconciliation, and if your Administrator has given you privileges to delete a check, you will find a Delete Button at the bottom of the Check Screen. Note: If the Check Date is in the Current Accounting Period and the transaction is not marked as reconciled but you do not have a delete button, your login does not have the privileges to delete a check. Try a different option.
Change Check Numbers
If your organization has set up your software to allow you to Change Check Numbers (which is rare), and the transaction is not marked on a closed Bank Reconciliation, you may use the Change Check Numbers Process. Go to Process → Other Processes → Change Check numbers
1. Select the correct Bank Account, 2. change the check number, 3. click Submit.
Note: if you select Process and there is no Change Check Numbers option, your organization is not set up to do so. This is a decision made by your diocese.
Void Check - Copy Bill - Assign Correct Check Number
Finally, if you do not have the Delete option for any reason, and you do not have the Change Check Numbers option, you must void the check and make a copy of the bill, and then you may use the option to assign the (correct) check number. If the correct check number shows that is has been already used in ParishSOFT Accounting, you need to add an alpha character to the end of the check number.