LII - Bar-Code Readers and Logos II

Logos II allows you to use a scanner to read bar-coded data, improving accuracy of entry and speed.

• Enter Contributions — Two Methods of Entry allow using a scanner to read bar-coded envelopes to identify donors. Another option uses a different scanner to read donor checks. Also, Logos imports Check-21 data that is transmitted to your bank. See page 3.

• Update Attendance — You may scan Attendance Rosters (including Sign In Sheets) or Name Tags on which barcodes are printed.

• Attendance Check-In — You may scan bar-coded Name Tags, Key Tags or ID Cards.

 

Scanning Checks (Enter Contributions

 

The Check Scan Entry option works with selected MICR Check Readers that read the magnetic data encoded on the bottom of checks. Connect the MICR Reader between the PC and the keyboard. You can order a Reader from Logos, and it will be configured to transmit the data correctly within the Enter

Contributions routine. If you purchase a Reader from another source, it must be configured to read:

Bank Routing # > Tab > Bank Acct # > Tab > Check # > Tab

See USB Check Scanner Installation Instructions on Page 3.

Bar-Coded Envelopes, Rosters, Name Tags

 


We recommend the ZB-8150 Long Range CCD Scanner from ZBA, Inc. for routines that scan bar-coded envelopes, rosters, or name tags. This unit is durable and scans easily within a 12” range. It can be operated as a hand-held unit or set in a stand. A simple setting defines it for continuous operation, scanning each new barcode automatically. It is available with either a USB or PS2 Interface.

Special Logos Users’ Price
ZB8150USB (USB Interface) $120.00

ZB8150PS2 (PS2 Interface) $115.00

8150S (CCD Handsfree Stand) $23.00

To order this scanner – Phone – (908) 359-2070 E-mail – sales@zbausa.com

Identify that you are a Logos Management Software User in order to receive the special prices shown above. These units require no special configuration to work within Logos II.

Less expensive scanners or wands are available from ZBA or other sources, but accuracy is usually not as good with "economy" units.

Printing Bar-Coded Envelopes

 

Use the Export Envelope Data routine (Contributions > Data Entry > Envelopes) to create a data file for your envelope company to use in printing the envelopes. Instruct your envelope company that the barcode must be printed in Code 39 and can include only the donor’s Envelope Number or ID Number (with no carriage return).

 

Bar-Coded Rosters

The Attendance Rosters routine has four reports that give the option to print barcodes: Daily, Weekly and Monthly Roster and Sign-In Sheet. Simply mark the Print Barcode check box on the second screen of the report wizard.

Sample Weekly Roster w/Barcode

 

 

 

 

Bar-Coded Name Tags

 

The Attendance Labels routine can print name tags with barcodes, including the option to add a photo and group description. Plus, with User Reports you can modify the look and feel of the name tags to fit your church’s style. Either way, the name tags can easily be laminated.
Tip Instead of marking each person who was present, use a bold marker to swipe a mark across the barcode for each absentee. Then run the roster under the scanner. The defaced barcodes will be skipped and everyone else is quickly marked present.

Bar-Coded Key Tags

If you purchase bar-coded key tags from a vendor, scan the barcode data into the Key Tag field on the Family tab of each family agreeing to use this method. Then the Attendance Check-In routine can be used to scan these key tags and locate the correct family.

 

 

USB Check Scanner Installation Instructions

These instructions are shipped with a Check Scanner Installation CD when a MagTek scanner is ordered from Logos.

Plug your check scanner (shipped separately) into a USB port on your computer, and attach the power cord.

When the Found New Hardware window prompts you, insert the Check Scanner Installation CD (shipped with these instructions) into your computer. If the routine does not find the CD automatically, you may need to point the routine to the CD manually.

After the check scanner software has finished installing, use Windows Explorer to browse to the Check

Scanner Installation CD. Then double click on the setup.exe application.

We have included a two part Insta-Change Check (shipped with these instructions). Feed the Insta-Change Checks through the check scanner to format your scanner. The Insta-Change Check can also be used to re-format your check scanner, should the formatting be lost. Replacement Insta-Change Checks will be provided at a $5.00 charge.

When you are ready to begin scanning checks, select the MagTek MicrSend program from the Windows Start menu. You will need to have this program running every time you wish to scan checks.
If you have any questions, please contact support@logoscms.com, or call 877.99-LOGOS.

Importing Check-21 Data

Check-21 refers to “Check Processing for the 21st Century” in which checks are scanned and only the images are transmitted to the bank; the physical checks are never deposited. You must arrange with a Check-21 processing company to acquire a check scanner and the software that will transmit the scanned images to your bank. The system must also generate a data file that can be imported into Logos II in order to update donor records.

The Import Contributions routine (Contributions > Utilities) provides a generic import routine plus custom import processes that have been built for the Check-21 processors shown. You either identify the path and the file name of the data file to import, or select the Download Batch(s) button. On the next screen, you verify and/or match that the data being imported is matched to Logos II fields. All formats require at least the Fund Number, Date, and Amount, plus donor account identification.

Contribution History – This “generic” import routine requires that the data file contains either the donor’s ID or Envelope Number

Check-21 – (The Heartland option is enabled once their software is installed and registered on the same computer.) The Check-21 options process data files that identify the donor by Bank Routing # and Account numbers, since the bank does not know anything about Logos ID or Envelope numbers. The first time a check for a particular bank account is processed, the user must match the check to a specific donor record in Logos II. After that, all subsequent checks for that account process automatically.
Imported items are added as a new unposted batch in Enter Contributions, allowing the user to view them, and if necessary, modify the Fund information before posting. Because these are transactions that have been deposited in the bank, nothing else should be edited. See Help for detail

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