LA GL - Budgets: Entering and Updating

Enter or Update a Budget through the Budget Entry Screen

Before working on your Budget, Backup your data, even if you are hosted.

If you are making updates or adding numbers for your next year Budget, if you have not already done so, you must create next year's accounts.

 

In the General Ledger Tab, select the Budget icon 

On the first screen, enter the year of the Budget you wish to add or update. Then click Next.

You have several choices once you are in the Budget Entry Form. You may enter a yearly total which will then be automatically divided evenly over the periods; if your budget figures are different for each period, you may enter a different figure for each period; if you want to copy last year's budget or actual figures either exactly or with a percentage increase, you may do that also using the Apply Budget option.

You may enter a Total year figure in the Budget yyyy Column, or click the Change button under the Spread column and enter each period's figures.

If you enter the total year figure, the software will evenly distribute the total amount into each period.

If you click the Change button, another screen will display which allows you to enter each period's figures. Once you click OK, it will take you back to the main screen and display the sum total of all periods in the Budget field.

You may save this budget and come back to work on it later. Keep in mind, this is simply the Budget Entry Form. It will not be the actual Budget which is used in reports, etc, until it is Posted.

Before Posting, backup your data.

Once you have determined the Budget Entry Form is complete and acceptable, you may Post it by clicking the Post button in the lower right corner.

 

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 Apply Budget 

Backup your data before using the Apply Budget option. If you have already backed up today and want to keep that backup, change the name of your backup so it doesn't overwrite the existing one.

If you would like to copy the prior year's budget or prior year's actual figures to the new budget year, you may do so by selecting the Apply Budget Button in the lower left corner of the Budget Entry Screen.

 

As you can see, you may either apply the total Budget or Actual, which will distribute the budget evenly over all periods, or you may apply the per Period Budget or Actual figures which may have a different figure in each period depending on the source from which you copy the numbers.

You also have the choice to apply a Percentage increase or decrease to the new figures.

Once you make your choice, the Budget Worksheet will update with the new figures.

You may save this budget and come back to work on it later. Keep in mind, this is simply the Budget Entry Form. It will not be the actual Budget which is used in reports, etc, until it is Posted.

Before Posting, backup your data.

Once you have determined the Budget Entry Form is complete and acceptable, you may Post it by clicking the Post button in the lower right corner.

 

 

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