CNA L&P - Vendors:How to Merge Vendor Records

 

 

Merging Vendor Records

Occasionally, you may have two records that you accidentally created for the same vendor. One method

you can use to clean up your database is to merge the two records. The merge process takes information

from one vendor record and moves it into another vendor record. As part of the process, you can choose

to delete the unwanted vendor record after the merge is completed.

To merge two vendor records, complete the following steps:

 

  1. Click

 

  1. Select the Merge Vendors link to display the Merge Vendors page.

 

  1. Select the vendor record you want to transfer information from in the From Vendor dropdown list.

 

Note: This is the record you do not want to keep. You are going to move all information from this

record into the record you want to keep.

The vendor address of the selected vendor displays below the From Vendor field, to help you confirm

you have the correct vendor selected.

 

  1. If desired, select the Delete ‘From Vendor’ after Merge is complete checkbox to remove the

From Vendor record as part of the merge process.

 

Note: If you do not select the checkbox to get rid of the From Vendor record, the system keeps the

record in your database after the merge.

 

  1. Select the vendor record you want to transfer information to in the To Vendor dropdown list.

The vendor address of the selected vendor displays below the To Vendor field to help you confirm

you have the correct vendor selected.

 

  1. Click .

 

The merge process does the following:

  • Moves all bill, check, and credit card information from the From Vendor record to the To Vendor

record. For reporting purposes, the system retains the vendor name originally used on all transactions.

  • Selects the Print 1099 for this vendor checkbox in the record of the To Vendor, if this checkbox is

selected in the record of the From Vendor. The system does not transfer the remaining profile information

from the record of the From Vendor to the record of the To Vendor.

  • Deletes the Distribution data, if specified, from the record of the From Vendor.
  • Deletes the From Vendor record, if the user selected the Delete ‘From Vendor’ after Merge is

complete checkbox.

  • Creates an Audit log entry to record the change.
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