PSA Payroll - Direct Deposit: How to file a pre-note for a direct deposit employee

How to file a pre-note for a direct deposit employee

For Churches who upload the ACH file for Direct Deposits to a banking organization, you must pre-note an employee at least 10 days prior to their first direct deposit and any time you make a change to the employee’s account information.

The PreNote file contains all of the information in a standard Direct Deposit ACH file except for the amount to pay. This file ensures that all of the employer’s and  employee’s bank account and routing numbers are entered properly. The bank uses this file to ping the Employee’s bank account. If any information was entered improperly, the bank will contact you.

You will need to have set up Employee Direct Deposit Information before you can create a Pre-note file. Please click on this link for more information:

How to set up direct deposit

 To create a Pre-Note ACH file for the bank, click Setup → Prenote Employees.

This will bring up a list of employees (you can choose by PayGroups).

Once you have selected the employee(s), Create the File. A window displays with an ACH file that can be exported. Save  your file as a .txt file by clicking on the Save icon.

 

Depending on your browser, the open and save options may vary. Your file is now ready to be uploaded to your bank's direct deposit application.


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