PSFS Administration - Email Setup: 1 How to add your mail server settings in Family Suite

How to add your mail server settings in Family Suite

ParishSOFT Family Suite doesn't actually send email itself. Instead, it forwards email messages through the server you already use to send an email.

Servers that send email are called SMTP Servers.

  • Before you can send email through Family Suite, if you don't use one of the common email domains listed below, you must send your SMTP server settings to ParishSOFT Support who will enter them into Family Suite.
  • After that, enter the mail server and email address for each staff member (different staff members can use different mail servers). See How to configure email setting for Staff. If a staff changes their email password, they must also update these email settings.  Having an incorrect stored password frequently foils email. 
  • Once those steps are done, the staff member can use their normal email username and password to initiate email through Family Suite.  

This article covers the first step--making sure ParishSOFT has your mail server settings set up in Family Suite.

ParishSOFT has preloaded the most common mail servers into Family Suite, and if you use one of these, you are exempt from sending us anything and may move forward: Note: if you use gmail with your own subdomain, you must continue to work through this article.

Exempt from sending information when using the following domains

Domain SMTP Server
*gmail.com smtp.gmail.com (click here for additional steps)
live.com smtp.live.com
hotmail.com smtp.live.com
aol.com smtp.aol.com
parishmail.com mail.parishmail.com
yahoo.com plus.smtp.mail.yahoo.com

 

Gather the following information and send it to ParishSOFT support

If the staff member's email (sub)domain is not listed above, note the mail server and go to the article Details on SMTP server settings. Then, include the following information in an email to ParishSOFT Support

  1. Domain Name (the part of the email address after @)
  2. SMTP Port (a number)
  3. SSL or TLS Required? (These are security protocols some email servers use)
  4. SMTP Server Address (This is the mail server that will actually send the mail).

Note: Often, if you know your domain name, you can search the web for the additional information requested. The links will take you to information for AT&T, Google, and Yahoo. Otherwise, you will need to contact your email provider to obtain the requested information.

 

How to complete the steps for setting up ParishSOFT to send email using your Gmail account

When setting your Gmail account to allow less secure apps, you will receive an email from Gmail confirming the change was intentional. The email will include the following image. You must click Check Activity to complete the setup.

This next screen will display.

Click Yes.

 


Related Articles

How to send an email message

How to configure email setting for Staff

Details on SMTP server settings (The next step once your server settings are entered)

What is a mail server? is an external article which explains how all of these pieces work together to make it possible to send an email through your ParishSOFT program using your email provider.

Whitelist ParishSOFT Email IPs

 

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