How to Archive an Account when it's tied to a Vendor Distribution
To find out to which Vendor the Account Distribution is tied, run the Vendor Detailed List in Reports, Vendors. Mark the option to Print Expense Distribution. Choose the View PDF option which will allow you to search the entire report for the account you would like to archive.
When the PDF displays to your screen, use the CTRL-F (search or find) function to search for the Account you want to archive. Type in the actual account number, not the shortcut and find each instance of the account (using the next button on the find function until you've gone to the end of the report.
Once you have determined which Vendors have distribution using the account you want to archive, go into the Account Distribution screen for that Vendor and clear out the Account and the Amount.
To clear the Account, click into the Account field and then click the x to the right, then click the back-space key. Click into the amount field and click the x. Submit the record.
Now you may go and archive the account.