How to create a new fund and ensure it displays for donors
On your giving platform, users can donate to multiple funds/campaigns.
You can create as many funds as you’d like; however, once you create a fund and transactions have been assigned to it, you should not make any changes to the fund name or ID number. This includes not adding or deleting spaces or punctuation.
To add new funds, click Fund Management from the available Navigation Panel on the left. This page will display your funds/campaigns.
NOTE: if you do not see the Fund Management option on the left in your control panel, please contact the primary manager for your online giving account. Your user permissions will need to be updated to include this option.
You can add a new fund by clicking Add Fund.
A new window will pop up for you to add the Fund name and the Fund Code.
The Fund Name field will remain red until a name has been entered since the Fund Name is required. Do not add slashes (/) or apostrophes (') to your Fund Name, or it may hinder the setup of quick gifts or scheduled giving. You are allowed 42 characters for the Fund Name. If you add any more than that you will not be able to enter a Fund Code. You can also set a time for this fund to expire.
- Fund Name is the displayed name for your fund on both forms and the Online Giving site. We do not recommend the use of Parent Fund or Sub Funds at this time. If you do need to use Sub Funds, you should understand that the sub-funds are seen as being part of the parent fund (ex. a Sub Fund with a Parent Fund ID of 1234 will be treated as though it's Fund ID is 1234). They will integrate or import as part of the Parent Fund, not as their own individual fund.
- Merchant Account If you have an auxiliary bank account and want to assign donations made to this fund to that auxiliary bank account, choose it here.
- Start Date is the date a fund is able to begin receiving donations. This field is optional, but will only apply to funds that are marked as Active.
- End Date is the date a fund ceases being able to receive donations. This field is optional, but will only apply to funds that are marked as Active.
- Allow notes for this fund can be handy when the donor is given the option of Other Fund and chooses it. In the Notes, the donor may designate how they'd like their gift to be used. If no notes are included, the church would designate them to a particular PSFS Fund.
- Fund Keyword this is for those who have activated "Text-to-Give" (see instructions below)
- Fund Code is used by ParishSOFT Family Suite to accurately sync the fund record from our giving portal to ParishSoft Family Suite via the Data Export function and ChMS Integration. Examples of databases that use funds codes are ParishSOFT Family Suite (a.k.a. Fund ID). It is recommended that you always put the Fund ID for the related ParishSoft Family Suite Fund in this field when you create the fund in Fund Management. This way you do not have to go back and add Fund IDs later, which can break your linking to secondary bank accounts, and cause discrepancies in recurring gifts assigned to the fund, along with any reports for that fund.
- Fund Goal if you have set a goal for donations to this fund, enter it here and make a choice below for when the goal has been met.
- Add Fund to Giving Form this is where you set the new fund to display in your "Give Now" form (the form your donors see when they donate on your church website) so your donors can see it and select it for donations. See how to reorder the fund list on your donor site in link below.
Click Edit Display Order to change how the order of the funds appears on your giving services. Click Action next to the fund name to Edit, Delete or Deactivate fund.
***Again, it is recommended that you do not add Sub-Funds unless you know what they do, and after you create a fund (adding the fund ID at the time of creation) and
***Make no further changes to the fund name, not even to change the spacing of the name.
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