PSA Payroll - Setup: (2) Set Up Pay Groups

Set Up Pay Groups


Use the Pay Groups screen to define pay periods for groups of employees paid at the same frequency as specified in the Pay Periods Per Year field which you will see on this screen. 

Once you have filled out this screen and assigned a Pay Group to each employee, you may then select employees to be paid or payroll reports to be printed by Pay Group.

ParishSOFT Payroll uses the Pay Periods Per Year field to annualize the gross pay, deductions, and benefits for each employee and use the Federal and State Annual Tax tables to determine applicable taxes; then it de-annualizes the amounts for the current payroll.

Some possible Pay Group categories are:

  • Hourly
  • Salary
  • Weekly
  • Monthly
  • Full-time
  • Part-time
  • Bi-Weekly
  • Quarterly
  • Annual

The following table gives you an idea of how the Pay Group Information may be filled out. Each organization will do it differently, but these are just models to use and then to hone for your own use.

Pay Group Number Description Pay Period Per Year
1 Hourly Organization specific
2 Salary Organization specific
3 Weekly 52* (Exception when every several years there are 53 weeks; 2023 has 53)
4 Monthly 12
5 Full-time Organization specific
6 Part-time Organization specific
7 Bi-Weekly 26* (Exception when there are 27 pay periods in rare years)
8 Quarterly 4
9 Annual 1


Related Articles

Enter Employer Information

Enter Pay Items

Manage Deductions and Benefits

Enter Account Distributions

Set up Payroll Check Layout

Enter Employee Information



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