How to void a check (including an EFT check)

1. In Ledger & Payables, select the Checks icon.
   
   
2. On the  Checks page, select Find Check. Enter the known information and click Search or Show All to scroll through all of them.
   
   
3.  When you find the check you want to void, click the Go button to the left of the record.
   • Verify it's the correct record and then click Void at the bottom.
   • If the void button is not available, it means either the check has been cleared on a bank reconciliation or that you do not have privileges to void the check.
     
     
4. The calendar screen will pop-up presently (shown below) prompting for the Void Date and if you want to make a Copy of the Original Bill:
   • Void Date Criteria
     • Choose a date that is in an open Bank Reconciliation Period. Do not choose a void date prior to the date of your last closed Bank Reconciliation.
     • Use the check date if it's on or later than the date of your last closed Bank Reconciliation. Otherwise, use the first date in the open bank rec period. 
     • The void date must be on or after the check date.
   • Copy the Original Bill: When you void a check, you have the option to make a copy of the original Bill. If this option is chosen, review the recreated bill and edit it if necessary. 
     
     • If the check you void was written as a partial payment of a bill, only the portion of the bill that the check paid will be voided but the entire original bill will be recreated.
       • You may edit the recreated bill and change the amount if necessary. 
       • The original bill with the remaining balance will still be waiting for payment. If you want that removed, see the article, How to remove partially paid bills from the Bills to Pay list. 
5. You may need to either print a new check or assign the check number to the copied Bill.

• No Void button? The Void option is only available if the check has not yet been marked cleared on a Bank Reconciliation or Credit Card Reconciliation. 
• How does voiding a check affect expenses when using an accrual accounting basis? 
  The original bill is still recorded in a journal entry that was created on the invoice date. The bill is associated with the voided check. If you have questions about how this original bill affects your books, please see our Help Article titled, Can I delete a bill after voiding a check?

Updated August 30, 2023 19:56