How to archive an account with a pay item attached
When you want to archive an expense account which is no longer used in Payroll Processing, you may get the following message:
To resolve this issue:
- Click on the Payroll Tab → Setup.
- Choose Pay Item (third item down)
- In Quick Find, pull up the Description of the Pay Item listed in the error message, then click Find Item. In this example, the description is Custodian Wages.
- Click the down-arrow to the right of the Default Gross Pay Account, and scroll to the very top where the account is blank. Then, click Submit.
- Once the Pay Item has a null Default Gross Pay Account, you may go into Accounts, bring up the Account in Quick Find, then Archive the Account.
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How to prevent an account from being used/how to archive an account
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