Important Notice: This article applies to the New ParishSOFT Platform. If your diocese hasn’t migrated yet, explore our knowledge base for relevant resources.
One of the fundamental principles of the automated scheduler is to create fair and balanced schedules. This means that scheduling is done as evenly and accurately as possible. To enable the scheduler to accomplish this goal, you must provide the following information: the date when you want the scheduler to start counting the number of times each minister has served and the number of ministers required for each event. You provide this information on the Scheduling Options page.
Schedule Options Tabs
As shown in the following illustration, the Scheduling Options page has two tabs: General and Ministers Needed.
Use both tabs to configure settings that control how scheduler operates. Following are descriptions of the tabs:
General tab
On this tab, define the Times Served Start Date in one of the following ways: by selecting a time frame (for example, one month, three months, twelve months) or by selecting a specific date when you want the scheduler to start keeping track of the number of times the ministers in your organization have served.
If you choose a time frame, the scheduler automatically chooses a date within the time frame you specify and uses that date as its starting date.
Important: You should check the value of the Times Served Start Date every time you generate a schedule to make sure that the scheduler uses the correct date as a starting reference.
Ministers Needed Tab
On this tab, specify the number of people required to serve at each event. The scheduler uses ministers-needed information to assign ministers to events. Select the pertinent Ministry Group, Ministry, and Event to easily see how many Ministers Needed are assigned.
Updated