Planning for a holiday like Easter or Christmas involves many important considerations, from organizing services and special events—such as an Easter egg hunt—to ensuring first-time visitors receive proper follow-up. With so many details to manage, it can be challenging to stay on top of everything.
To help streamline your planning process, we’ve put together some practical examples and best practices. Our goal is to make your holiday preparations more efficient so you can focus on what truly matters—connecting with people.
In this guide, we’ll walk through an example of a seasonal event, such as a Lenten Fish Fry, and outline key tasks to complete within both your Giving and Family Suite programs.
Giving
Begin by creating a dedicated fund for your event—such as a Fish Fry—if one does not already exist. This allows you to track contributions effectively. When setting up your fund, you can customize parameters such as activation dates, enable notes if needed, and more. Click here to learn more about Fund Management.
Once your fund is established, we recommend creating a registration form to help gauge attendance and streamline planning. To simplify the process, we offer pre-designed templates and a step-by-step video guide. You can further customize your form by adding graphics, adjusting fonts, and incorporating additional details to align with your event’s branding.
After setting up your form, you can enable ticketing and distribute it through multiple channels, such as a QR code, to maximize accessibility. Click here to learn more about sharing forms.
Family Suite
The success of any event ultimately comes down to the people involved. Whether you’re managing volunteers or registrants, creating a workgroup can help you stay organized and ensure effective communication.
For example, adding holiday visitors to both your family directory and a designated workgroup allows you to easily follow up and invite them to future events. This not only fosters stronger connections but also encourages continued engagement within your community.
Conclusion
Planning and executing an event involves many moving parts, and we’re here to help make the process as seamless as possible. Whether you're organizing a large gathering or a smaller event, the true success lies in building connections and fostering a strong community.
Our goal is to support you so you can focus on what matters most—engaging with people. If you need further assistance, click here to learn how to contact our Support Team, They’ll be happy to help with the logistics so you can prioritize meaningful connections.
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