PSA L&P - Checks: How to change the bank account during the check printing process

How to change the bank account during the check printing process

If you have already clicked the Create Checks button on the second screen of the check printing process you will need to follow the instructions below.  Once the check has been deleted the bill will be unpaid, and you can then pay it again from the checks process.  If you are in the Cash method of accounting you will need to edit the bank account on the bill first.  If you are in Accrual you can simply go back to the checks icon and then select the correct bank account.

Delete Check

If the Check Date is in the Current Accounting Period and the transaction is not marked Cleared on a Bank Reconciliation, and if your Administrator has given you privileges to delete a check, you will find a Delete Button at the bottom of the Check Screen. Note: If the Check Date is in the Current Accounting Period and the transaction is not marked as reconciled but you do not have a delete button, your login does not have the privileges to delete a check. Try a different option.

If you have not yet clicked on the Create Checks button on the second screen of the check printing process you can simply do one of the following.

  1. If you are in the Accrual Method of accounting, click the Checks icon from the Ribbon Bar and select the correct bank account, do NOT use the back button on the browser, click the Checks Icon.
  2. If you are in the Cash method of accounting you will need to edit the bank account on the bill, click the Bills Icon on the Ribbon Bar and find the bill and then correct the bank account and submit.  You can then resume the Checks process by clicking on the Checks Icon.
  3. If the check is in a closed month, you can't delete it and will need to void that check.  Make sure to check the box to create a new bill during the void process as shown in the link below. How to Delete or Void a check
  4. If the check has been cleared but still in an open month you will first need to unclear the check on that reconciliation so you can delete the check.  If the reconciliation is closed please contact your (Arch)Diocese or support (if not under a(n) (Arch)Diocese to have it reopened.

 


Related Articles

How to Delete or Void a Check

How voided checks are recorded?

How to handle voided checks in the Bank Reconciliation?

How does a void affect the bill?

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