IMP FS Data Integration: Parish Conversion Integration Steps

 

Conversion Integration Steps

For some of the steps below you will work with a member of the ParishSOFT team and other steps you’ll complete on your own.  These steps are very important for a smooth conversion and data integration. Our Implementation Team will be in touch and available for questions you have along the way. 

Step #1

Prepare your data for Conversion to ParishSOFT Family Suite.  The completeness of your existing data will affect the accuracy of your converted data.  To aid you with your preparation the link below will provide you information for prepping your data for a successful conversion.

          Tips for a Successful Conversion

Step #2

Complete your conversion checklist,

This Conversion Checklist provides us clear instructions for mapping records from your old system and keeps us on track to meet your scheduled data conversion date. The checklist will take you approximately 1 to 2 hours to complete.

To expedite the Conversion Checklist process, we recommend you use our Conversion Checklist Worksheet available from the link below.  This worksheet will help you compile the necessary information from your existing software to complete the Conversion Check list .

Conversion Checklist Worksheet

After you have completed the Conversion Checklist Worksheet you will want to use the link in your confirmation email to access, complete and submit the online Conversion Checklist. 

Step #3

After you have submitted the online Conversion Checklist, we’ll send you an email confirmation with your:

  • Deadline for submitting your data
  • Instructions for submitting data
  • FTP address, username, and password 

Step #4

Attend the appropriate ParishSOFT Training Classes and watch the applicable Training Videos. Training makes your transition to new software and your day-to-day work much more efficient and enjoyable, so we recommend your staff register and complete training right away.

Be sure that at least one person in your organization takes training for each program module in the Family Suite you have purchased.  IF your Diocese has scheduled ParishSOFT hands on training make sure you have signed up to attend.  You can view the training options we have available at the link below.

          ParishSOFT Training Options

Step #5

The conversion of your data to ParishSOFT Family Suite will take approximately 10 business days from the start date to complete. 

Step #6

When the conversion of your data is complete, you will receive an email with your login information. Your data will be placed in a read-only format for review.  To guide you through the review and validation of your data in the ParishSOFT Family Suite stage site please use your Conversion Checklist Worksheet and the link below to access the Validation Checklist, and Validation Video.

          Data Validation Checklist
          Data Validation Checklist Video

 Should you have any questions or find discrepancies in your integrated data please email [email protected] or call 866-930-4774 x 3.  Once you are satisfied with the results of the converted data, respond to the data review email with your official acceptance of the data and we will schedule your next steps.

Step #7

After you have approved your Converted Data the ParishSOFT Implementation Team will integrate your converted data with the Diocesan data into a ParishSOFT stage site.

           Data Integration Process

Step #8

When the integration of your data is complete, you will receive an email with your login information. Your data will be placed in a read-only format for review.  To guide you through the review and validation of your data in the ParishSOFT Family Suite please use the links below to access the Data Validation Checklist, Video and the Data Integration Reports Overview.

           Data Validation Checklist
           Data Validation Checklist Video
           Data Integration Reports Overview

Should you have any questions or find discrepancies in your integrated data please email [email protected] or call 866-930-4774 x 262.  Once both the parish and diocese are satisfied with the results of the integrated data, both should respond to the data integration review email with their official acceptance of the data and we will schedule your next steps.

Step #9

After all the data in ParishSOFT has been approved, by the parish and the diocese, your converted data will be integrated into the production site. This final process takes 3 business days.

Step #10

When your Data Integration into production has been completed you will receive an email notification with the permanent URL for your ParishSOFT site and login information.

Step #11

Begin Using and Enjoy your ParishSOFT Family Suite!

 

3767 Ranchero Drive, Suite 100 | Ann Arbor, MI 48108 | Toll Free 866.930.4774 | Fax 734.205.1011
www. parishsoft.com

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