Data Conversion Steps
For some of the steps below, you will work with a member of the ParishSOFT team and other steps you’ll complete on your own. Our Implementation Team will be in touch and available for questions you have along the way. Please note that Tuition data cannot be converted.
Prepare your data for Conversion to ParishSOFT Family Suite. The completeness of your existing data will affect the accuracy of your converted data. To aid you with your preparation the link below will provide you information for prepping your data for a successful conversion.
Complete your conversion checklist,
This Conversion Checklist provides us clear instructions for mapping records from your old system and keeps us on track to meet your scheduled data conversion date. The checklist will take you approximately 1 to 2 hours to complete.
To expedite the Conversion Checklist process, we recommend you use our Conversion Checklist Worksheet available from the link below. This worksheet will help you compile the necessary information from your existing software to complete the Conversion Checklist.
After you have completed the Conversion Checklist Worksheet you will want to use the link in your confirmation email to access, complete and submit the online Conversion Checklist.
After you have submitted the online Conversion Checklist, we’ll send you an email confirmation with your:
- Deadline for submitting your data
- Instructions for submitting data
- FTP address, username, and password
Important: Once you submit your backup you and your staff should no longer make updates to your data. You may use your current system as READ ONLY.
Attend the appropriate ParishSOFT Training Classes and watch the applicable Training Videos. Training makes your transition to new software and your day-to-day work much more efficient and enjoyable, so we recommend your staff register and complete training right away.
Be sure that at least one person in your organization takes training for each program module in the Family Suite you have purchased. IF your Diocese has scheduled ParishSOFT hands-on training make sure you have signed up to attend. You can view the training options we have available at the link below.
The conversion of your data to ParishSOFT Family Suite will take approximately 10 business days from the start date to complete.
When the conversion of your data is complete, you will receive an email with your login information. Your converted data will be placed in a read-only format for review. To guide you through the review and validation of your data in the ParishSOFT Family Suite please refer to the document and video below.
Should you have any questions or find discrepancies in your converted data please email Implementations@parishsoft.com or call 866-930-4774 x 3. Please be sure to provide a couple of detailed examples of any discrepancies you are reporting. Once you are satisfied with the results of your converted data you will respond to your login email with your official acceptance of the data and we will provide you with full access.
Begin using and enjoy your ParishSOFT Family Suite!
3767 Ranchero Drive, Suite 100 | Ann Arbor, MI 48108 | Toll-Free 866.930.4774 | Fax 734.205.1011