How to format a contribution import file
You can import contribution data into ParishSOFT by creating a CSV file in the format that the ParishSOFT software will read.
Creating an Import File
- The import file can have any name, but it must be saved in CSV (Comma-Separated Values) format.
- In Windows, it must have a .csv (comma separated value) extension.
- The file must contain contribution records only—no pledge records are accepted.
To view an example of an import file, see Import File Example.
After you create the file save it to your hard drive. Make note of where you save the file because you will need to locate it when you do the import.
The first row of the import file contains the header. The header is required and must contain the following information:
Contribution data immediately follows the header row. Each contribution record occupies a single row. The following tables detail the required and optional data in a contribution record.
Required Contribution Data
The data required in each contribution record is identified in the following table. If a given record is missing any this data, the system cannot import it.
Optional Contribution Data
A contribution record can contain the data defined in the following table (WeShare exception: Column J), but this data is not required.
Import File Example
The following illustration shows you an example of an import file containing contribution data from non-ParishSOFT systems. Note that the first row contains header information. The remaining rows in the file contain contribution data in the imported records: