PSA L&P - Checks: How to record one payment of two or more bills when payment was made electronically

How to record one payment of two or more bills when payment was made electronically

To record the electronic payment of two or more bills with one check number, go into the Checks screen and select all the bills that make up the one payment; then, generate a check PDF. Since the actual payment was electronic, there is no need to print the PDF.  Simply close it. Also, before generating the PDF, update the check number to include letters. For example, EFT08172018. Using leading alpha characters will keep your non-electronic check numbers in sequence with your check stock.

If the Bills screen is used, a unique check number must be assigned for each bill. Since several bills were paid in one electronic payment, using the checks screen will allow accurate recording of one transaction for several bills paid under one (electronic) check number.

Note: If you are paying a Credit Card bill with more than one payment be sure that the bill and payment dates fall in the same statement period for both payments. 

 

 


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