PSFS Contributions - Integrated Data: How to ensure each contribution batch used to create an accounting deposit on 10/26/2018 through integration can be accounted for 

How to ensure each contribution batch used to create an accounting deposit on 10/26/2018 through integration can be accounted for 

  • This article only applies to you if you have integration turned on for ParishSOFT Accounting/ParishSOFT Family Suite.
  • If you know for certain that no contributions batches were closed in Family Suite on 10/26/2018 (Friday), you do not need to do anything.
  • If you do have batches that were closed on 10/26/2018, this article will help you check to ensure that all deposits made in ParishSOFT Accounting through integration dated 10/26/2018  have an existing matching batch in PSFS Offering. 

Step 1  Compare Contributions with Deposits

  1. Match contributions posted in ParishSOFT Family Suite with deposits in ParishSOFT Accounting.
    • Run a Detail Deposit Register in ParishSOFT Accounting (Ledgers and Payables → Reports → Transactions → Deposit Register) using the Custom Date Range for the date(s) in question. Following is an example of a Deposit Register with a comment when the deposit was made through integration with PSFS Offering. Note it lists the Offering Batch ID from PSFS Offering. In the example below, the Batch ID is 250765.
    • To ensure the batches used to create the Accounting Deposits still exist in Family Suite, go into Offering → Batches and search for the closed batches by changing the search field under Status, to Closed.
      1. All of your closed batches will display.
      2. Under Batch ID, enter each batch number found on the Accounting Deposit Report. In the example above you would enter 250765 in the Batch ID field.
        • If the batch exists, make note of it and move to the next batch. If all the batches exist, you do not need to continue with this article as all data is accounted for. If even one is missing, you will want to continue.
      3. (Optional) If you have our IQ Module there is a query you can run that will show all of your batches closed between two dates: How to query for batches based on their Date Closed
      4. If you determine that Accounting has deposits but the matching Contribution Batches (even just one Batch) in Family Suite are missing, go to Step 2.

 

Step 2  Turn off integration 

If the deposits exist in Accounting but the transactions are missing in Family Suite, the contributions must be added in Family Suite without updating Accounting again. This must be done by turning off the integration feature, adding the contribution batches, posting the batches, then turning integration back on.

Turn off Integration: In Family Suite, go to Administration → Module Settings → Accounting

  • Unmark the Box under Accounting Settings and click the Save Settings Button. If integration is turned off, you will not be required to enter the bank account when closing a batch.
  • After turning off integration, log out and back in before proceeding to Step 3.

 

Step 3 Enter missing contributions

Enter, Check, Close: Enter all missing contributions, check them for accuracy, and close the batch.

It is important to make sure the batch you have created for this will not make a deposit!

To do so, make sure when you go to add the batch it looks like the image below.

The batch should not be asking for you to select a Bank Account. If it is then it is still trying to make a deposit into PS Accounting.

 

 

Step 4 Turn integration back on

Turn on Integration: In Family Suite, go to Administration → Module Settings → Accounting

  • Mark the Box under Accounting Settings and click the Save Settings Button. You will once again need to log out and log back in to ensure the change has taken effect. 
  • After turning on integration, log out and back in before continuing your work in Family Suite.

 

 

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