This article provides a quick reference for the elements on the Attendance page, which includes but is not limited to information about its links, buttons, input controls, and navigational components. As a quick reference, the article provides concise yet useful summaries and descriptions of each element on the page, helping you quickly understand its specific function and the tasks it can be used for.
Overview of the Attendance Page
The Attendance page lists all of the classes that meet during the selected term. On this page, you can view information for each class, including scheduled meeting dates and attendance counts broken out by status into five categories: Present, Absent, Tardy, Excused, and Online.
The page also contains links to general information about each class (for example, the meeting locations and class size), names of volunteers, and a list of students where instructors can record their class attendance.
Term List
The Term list contains all of the terms created for your organization's Religious Education program. Select the term you want to work with. By default, the last term you selected is displayed on this page and on all other pages that have a Term dropdown list (for example, the Classes page ).
To display different terms, select the term from the list. The selected term becomes the new default selection.
Search Filters
Use the Search function to find specific classes in the grid.
The Search function consists of several filters that you can apply singly or in combination to narrow down a search. The filters help create specific views of your class data. The filters are listed and described below.
Class name or meeting date
If you know the name of the class you are looking for or its meeting date, type the information into this search field.
Start
You can filter the grid based on start and end dates to find classes with meeting times that fall within the specified date range. In this field, select a start date by typing a date into the field or by clicking to display a calendar from which you can select the desired start date.
End
You can filter the grid based on start and end dates to find classes with meeting times that fall within the specified date range. In this field, select an end date by typing a date into the field or by clicking to display a calendar from which you can select the desired end date.
Classes
This dropdown lists the classes in the selected term. By default, the filter is set to All Classes. You can filter the list to show data from one or more classes by selecting the desired checkboxes.
Sessions
Click to display this filter. This dropdown lists the sessions your organization has created for the selected term. By default, the filter is set to All Sessions. If desired, you can filter the list to show data for one or more sessions by selecting the desired checkboxes. Click
to add the selected sessions to your search criteria.
Departments
Click to display this filter. This dropdown lists the departments your organization has created for the selected term. By default, the filter is set to All Departments. You can filter the list to show data for one or more departments by selecting the desired checkboxes. Click
to add the selected departments to your search criteria.
Apply Button
After you select your filters, click this to launch the search. The grid updates with results matching your filter criteria.
Reset Button
Click this button to clear any selected filters.
Download Button
Click to download an attendance summary report for classes listed in the grid to .csv file. For instructions on downloading this report, go to Export an Attendance Summary Report.
Headers
The Attendance grid lists the classes that meet during the selected term. The grid contains the following column headers.
Each column in the grid is configured to be sortable. Clicking a column header sorts the sessions in the grid on the value in the selected column. For example, to sort the grid by class name, click the Class column header and to sort by meeting date, click the Meeting Date header.
The sort order on a column is toggled between ascending order (from A to Z; from lowest to highest) and descending order (from Z to A; from highest to lowest). The first time you click a column, the sort direction is ascending. Clicking the column again reverses the sort to descending order.
Class Name
Shows the name of the class. Clicking the name link opens a window that provides details about the class, including its location, number of enrolled students, and names of enrolled students.
Meeting Date
Shows the date when the class meets.
Present
Shows the number of students marked as present on the meeting date.
Absent
Shows the number of students marked as absent on the meeting date.
Tardy
Shows the number of students marked as tardy on the meeting date.
Excused
Shows the number of students having an excused absence on the meeting date.
Online
Shows the number of students marked as present online on the meeting date.
Edit Button
Click to open the class record. In the class record, you can perform these tasks:
- View the names of students enrolled in the class
- Record student attendance
- Add or update attendance notes
- Add a note to a class record
- Cancel a class
- Remove a class meeting date
- Sorting Attendance Data
Show Menu
The Show Menu lets you choose the maximum number of records to display per page. The default is set to 10. To change the number or records, click to display the menu entries. Then, select a value of 25, 50, or 100, as shown below:
To speed up page loading, select a lower value.
Page Navigation Buttons
The page buttons at the bottom of the page help you quickly navigate through the grid.
-
: takes you directly to the page number. For example, clicking 2 takes you to Page 2 in the grid.
-
: takes you one page back from the page you are currently viewing.
-
: takes you one page forward from the page you are currently viewing.
Showing # - # (Total Records)
The bottom right corner of the page shows which records in the grid you are currently viewing out of the total number of records across all pages of the grid. Note that the total record count in the view (Showing # - # range) varies depending on the maximum number of records selected for pagination in the Show Menu.
Updated