The Funds page provides access to your organization's funds. On this page, you can add new fund records and manage existing ones. You can also apply criteria that enable you to find records with specific characteristics in common, such as tax-deductible funds and those with a specific start date.
Access Permissions
Only users with DDM User access rights are allowed to access the DM Funds page. Access rights are set in the ParishSOFT Administration module. Each user can be granted or denied access to funds. If permission to a fund is granted, the user sees the name of the fund in the Fund dropdown lists throughout the application.
What Is a Fund?
In the Development Manager, a fund is a repository for monies collected or to be collected for a specific financial purpose. In your organization's Chart of Accounts, a fund identifies the account to which your organization records and tracks financial gifts and pledges. An organization can have multiple funds, each serving a distinct financial purpose. For example, funds can be created to support church building and repair projects, scholarships, relief services, and the training of seminarians and lay ministers, among other initiatives.
What Is a Fund Record?
A fund record contains detailed information about a fund, including its name or description, the name of the organization that owns the fund, the account number, and relevant dates, among other details. For more information about a fund record, go to Fund Record.
Overview of the Funds Page
The illustration below identifies the main elements on the Funds page.
When you first open the Funds page, no funds are displayed. To find a specific fund, use the Search feature.
Funds Toolbar
The Funds toolbar, shown below, spans across the top of the page. The toolbar includes a Search box and a group of buttons that give you quick access to the functions you use most often on the Funds page.
Search Feature
The Search feature provides a quick and easy way to find a fund without having to look through an entire list, which, depending on the number of funds you have, can be pages long. Note that the results of searches include only the organization's funds that the logged-in user has permission to access.
Information Icon
The information icon to the right of the Search box. Place your mouse on the icon (without clicking) to see what type of information you can search for using the Search box.
Using the Search Box
You can search for a fund by typing its name into the Search box. You can type the full name or just a few characters in the name into the box. Then, click or hit the Enter key on your keyboard to start the search. The list refreshes to display the names of funds that match your search criteria. For example, if a fund is named "2020-0727-Cash", a search for "Cash," "0727," or even just the letter "C" will produce matches.
Clearing the Search Box
To clear the search box, select the search criteria currently showing in the box. Then, press the Delete key on your keyboard. Finally, click or hit the Enter key on your keyboard to display all funds.
Toolbar Buttons
The toolbar buttons are listed and described below.
Manage Permissions by Member
Opens the Manage Permissions by Member window, where you can view a list of staff members in your organization and grant them permissions to specific funds. For step-by-step instructions, go to Managing Fund Permissions by Staff.
Export
Generates an All Funds List report (Excel file). This report lists all of the funds in your organization that match your filter criteria.
Add New Fund
Opens the Fund Details page, where you can create a new fund record and add it to your database. To view explanations of the fields in the fund record, go to Fields in the Fund Record.
Filter
Opens and closes the Filters panel.
Filters Panel
This panel contains filters that you can apply to the Funds list to display a list of records that meet the selected filter criteria.
The system automatically saves your filter and sort settings for the Funds list and retains them as your personal defaults. Even after you log out, the settings remain unchanged until you make a change. Please note that your settings are stored on your local device, so if you log in using a different device, you may see different settings.
Order Direction
Specify the sort order of your results:
- Ascending: sorts alphabetic content from A to Z and numeric content from 0 to 9 (lowest to highest).
- Descending: sorts alphabetic content from Z to A and numeric content from 9 to 0 (highest to lowest).
Order By
Select the desired field in the fund record on which to sort results:
- Fund Name: name of fund.
- Fund ID: unique number that identifies the fund in your system.
- Account Number: account number associated with the fund in your organization's chart of accounts.
- Start Date: date the fund begins accepting gifts (as specified in the Start Date field in the fund record).
- End Date: date the fund stops accepting gifts (as specified in the End Date field in the fund record).
- Tax Deductible: funds whose gifts are tax-deductible.
Tax Deductible
- Yes: show funds that accept tax-deductible gifts.
- No: show funds that do not accept tax-deductible gifts.
Tax-deductible gifts are included in the end-of-year Contribution Detail Statements. If desired, non-tax-deductible gifts can also be included in Contribution Detail Statements.
Has Shortfall Payments
- Yes: find funds that have shortfall payments for parishes that miss their goal.
- No: find funds that do not have shortfall payments for parishes that miss their goal.
Refunds Parishes
- Yes: find funds that refund parishes that exceed their goal.
- No: find funds that do not refund parishes that exceed their goal.
Refund %
Enter the refund percentage amount in the field to find only those funds that match that percentage amount.
Start Date
Enter the date (specified in the fund record) that the fund begins accepting gifts. Click and select a date from the calendar. Alternatively, type the date in mm/dd/yyyy format into the field.
End Date
Enter the date (specified in the fund record) that the fund stops accepting gifts. Click and select a date from the calendar. Alternatively, type the date in mm/dd/yyyy format into the field.
Active
Let's you filter the funds grid to show active and/or inactive funds. The filter has three settings:
- Blank (default view): The grid includes both active and inactive funds.
- Yes: The grid includes only active funds. An active fund has the Fund is Active checkbox selected in Fund Details.
- No: grid includes inactive funds only. An inactive fund is one with the Fund is Active checkbox deselected in Fund Details.
Filter Panel Buttons
click to reset the filters to their default settings.
after selecting filters, click to find funds matching your filter criteria.
Funds Grid
The Funds grid lists all the funds of your organization.
Fund Records
Each fund record includes the following data.
Fund Name
Name of the fund. Clicking the link takes you to the fund's record, where you can view its details.
Organization
Name of the organization that created and owns the fund.
Account #
Number of the account associated with the fund in your organization's chart of accounts. For example, if your organization uses ParishSOFT Accounting, QuickBooks, or another accounting software to manage its finances and accounting, this is the account number mapped to the fund.
Start
The date the fund begins accepting gifts.
End
The date the fund stops accepting gifts.
Designation Type
Displays how designations (split contribution amounts) to the fund are expressed: in Dollars or percentages.
Tax Deductible
Specifies whether the fund accepts tax-deductible gifts. If the checkbox is selected, the fund accepts tax-deductible donations.
Has Shortfall Payments
Specifies whether the fund has shortfall payments for parishes that fail to meet their goal. If the checkbox is selected, the fund has shortfall payments.
Refunds Parishes
Specifies whether the fund refunds parishes that exceed their goal. If the checkbox is selected, parishes that exceed their goal receive a refund.
Refund Amount
Shows the amount refunded to parishes that exceed their goal.
Fund Batches Button
opens the Batches page, where you can view all batches attached to the fund.
Show Menu
The Show Menu allows you to select the maximum number of records to display per page. The default is set to 10. To change the number of records, click to display the menu entries. Then, select a value of 25, 50, or 100, as shown below:
To speed up page loading, select a lower value.
Page Navigation Buttons
The page buttons at the bottom of the page help you quickly navigate through the grid.
: takes you directly to the page number. For example, clicking 2 takes you to Page 2 in the grid.
: takes you one page back from the page you are currently viewing.
: takes you one page forward from the page you are currently viewing.
Showing # - # (Total Records)
The bottom right corner of the page shows which records in the grid you are currently viewing out of the total number of records across all pages of the grid. Note that the total record count in the view (Showing # - # range) varies depending on the maximum number of records selected for pagination in the Show Menu.
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