How to change the fund when adding postings to a batch

If you are adding postings to a batch and they are not all to the same fund, there is a simple process you may use. Note: this is only possible if your Settings allow for multiple funds per batch.

1. Begin by sorting your envelopes according to the fund, and putting the most frequently used fund first. This will reduce the number of times you must select a new fund for the posting.
   • Put a sticky note between each set of envelopes for each fund so you know ahead of time when to select a new fund in the software. This can be anything but a sticky note seems simplest.
2. Add the batch as usual selecting the most frequently used fund as your default fund in the batch details record.
3. As you post, when you get to the first sticky note, meaning it is time to change the fund, do the following:
   • On the right side of the screen where the default values are displayed, change the fund.
     
   • Begin entering this next set of postings that go to this newly selected fund until you get to the next sticky note.
   • Once you get to the next sticky note, go back to #3 and select the next new fund.

Note: If you only need to change the fund, payment method, or date for one entry you can use the Change This Entry option. 

Updated July 15, 2024 17:24