This article provides step-by-step instructions for recording refund payments to parishes within the Diocesan Development Manager system. Whether you're managing individual fund records or processing multiple refunds, you'll learn how to navigate the Refunds tab, calculate refund amounts, enter check details, and finalize transactions. The guide also covers how to export refund records for reporting and reconciliation purposes.
- Open the Funds page.
- Locate the fund to which you want to import refund and shortfall payment records. To quickly find the desired fund, use the Search or Filter function.
- Select the fund's name link to open the fund's record.
- Select the Refunds tab.
- Click
to run the Refund Calculations.
- In the End Date for Contributions field, enter the last date contributions must be made to the fund to be considered in the refund calculation.
- The list refreshes to display refund amounts calculated as of the specified date. The Total Refunded Amount field displays the total amount refunded to date to the parishes.
- Select the checkbox next to each parish for which you want to record a refund.
- The system activates the Refund Amount, Check #, and Memo fields for the selected parishes.
- Review the amount showing in the Refund Amount field for each parish and make changes, if necessary. Next, enter the check number in the Check # field. Finally, if desired, add a note about the refund in the Memo field.
- Click
.
- The Commit Refund window opens and:
- Enter a date in the Refund Date and Check Date fields.
- Click
to finalize the refunds.
- The system displays a message asking whether you want to export the refund records to an Excel spreadsheet.
- To confirm the export, click
.
- To confirm the export, click
Updated