PSFS Offering | Batches - Correction: How to create a correction batch to update the fund in a closed or integrated batch posting

Note: Correction batches are created from the Contributions page and never from the Batches page.

Also, if you have Accounting Integration turned on, a correction batch will currently not correct your accounting entries, if the batch total is $0. In any case, you should give the information to the bookkeeper to ensure the accounting transactions are updated accordingly.

 

How to create a correction batch to update the fund in a closed or integrated batch posting

Follow this process when you discover a group of contributions (or even one) has the wrong Fund in a now-closed batch and you know the correct fund to which they should have been posted.

This process will create a batch that has two sets of entries for the selected contributions:

Set One  will reverse the "original" selected entries.

Set Two: will re-add the entries, but with the updated fields as noted.

 

  1. On the Contributions page, search for the contributions needing corrections using the side filter panel.
    • If you want to correct a whole batch or several transactions that are in a particular batch, search the batch description in the filter panel to pull up the transactions in that batch.
  2. Mark the contributions and click the Create Correction Batch button in the toolbar (two checkmarks). 
    • You may mark them one at a time or select them all by clicking the Select All check box. 
  3. Under Edit Values:
    • Mark the category for Fund.
  4. Name the correction batch. See the following suggestions:
    • If your correction batch is basically a correction of an existing batch, name the correction batch exactly the same as the original with the word 'Correction' or the letters 'CB' at the end.
    • Any name that describes the correction batch that is memorable. 
  5. Select the correct fund.
  6. Fill in the reason for the correction. This field is required: 
  7. Click the save button.
  8. You will be prompted to make sure you still want to create this correction batch.
    • The batch will be created as soon as you answer yes. You will immediately be taken to the Batch Details page. The batch will automatically be flagged as a review batch.
  9. Click on the Postings button (top-right). You will see the negative amount being taken away from the wrong fund Christmas Flowers, and the positive amount going into the correct fund, Offertory:

You may now follow the instructions for How to review a batch and when you determine it is accurate, you may follow the instructions for How to close a batch. Closing the batch is required for the changes to show on reports.

Once you have closed the correction batch, you can download a Batch Postings List for your records to PDF of Excel:  

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